9 Effective ways to meet Project Targets

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Planning and Monitoring/Controlling a project is so paramount in meeting Project Targets. In this article we are going to work through ten ways to effectively meet Project Targets. Planning though seemingly a minor phase dictates the direction and sets the pace for the entire project’s success.


1. Develop a Project Charter Document and get sign-offs. A Project Charter is a high-level document that explains the project requirements, scope, and key deliverables. Production of this document is the number one way to promote project success. It is impossible to keep a project on target when there is no defined and agreed upon target.  The Project Charter document helps the team and stakeholders develop a common understanding of the project.

 2. Have one high-level Project Sponsor or Project Champion identified. The sponsor will be the champion for the project effort, providing the enthusiasm for the project and its benefits that will drive progress forward.

3. Draw up your WBS (Work Breakdown Structure).How do you eat an elephant? By cutting it into different part(no pun intended) Rather than having one massively big distant target, try creating several smaller and more easily-defined targets to be attained as the project progresses. Identify all the work in phases that need to be carried out to completely finish the project successfully.

4. Be proactive about identifying risk and preventing it. It is one thing to simply identify potential risks to the project and another to actively work to prevent them. Always have risk quantified in view of probability of occurrence with plans setup on how to tackle it.

5. How much will the project really cost Be sure to plan and estimate cost building in contingencies to capture ‘unknown unknowns’ in your project. How many Human resources will you need, will you be procuring from vendors, contractors etc.

6. Have a change control procedure and use it. This strategy prevents a target from moving without first analyzing it, logging it, and agreeing to move it by all affected stakeholders. Have templates that you can reuse readily available for similar future projects to serve as lessons learned.

7. Make sure everyone(Key stakeholders) are on the same page as regards to Project Status. Don’t keep stakeholders in the dark as regards to what is going on, as much as possible for key project influencers let them have a weekly status report, issues log reports for the week etc

8. Keep a close watch on the Project’s critical path. On the critical path to the target, certain delayed tasks will delay the end date of the project. Many project scheduling tools can highlight these tasks, which form the critical path. Critical path tasks should be assigned to the most trusted team members. Always identify who is working on the critical path tasks and help them accomplish it faster with help from other team members

9. Motivate your team. Projects are typically carried out by people. Use team building activities like picnics, golfing ,swimming etc to make them bond. Try and motivate them as a project manager. Incorporate rewards into the lifecycle of the project.

In closing do you have any other strategies we haven’t discussed here? Do tell and share!

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Finally… And now, to my readers – I hope you enjoyed reading our article? Thanks for reading. Before you go, I’d like you to do 3 things for us:

 

1.Connect with us: Find us on Facebook (hit the ‘like’ button when you get there)

Find us on Twitter(if you follow us, we will follow you back) and we can connect on LinkedIn

2.Share this article: Help a friend learn more about Project Management from Ritetrac Consulting. Kindly email it to a friend, tweet it, Facebook it, Digg it, Stumble it…

3.Comment: You know I love to see your footprint (comments) to let me know you were here. Please leave me a comment – tell me if you liked or did not like this article.Or what more you will like to read. Again, thanks for reading and I’ll see you on the comments side:)

 

How can ITIL benefit your Organization?

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Most Organizations have heard of ITIL one way or the other.

Here is  a summary list of what ITIL can do for your organization.

  • Improves communication and information flows between Information Technology (IT) and organization business departments.
  • Improves ability of IT to adjust as business opportunities and challenges are presented.
  • Improves relationship of IT with the business – builds trust.
  • Provides a framework for IT to support regulatory challenges.
  • Potential to positively affect an organizations profits and share prices
  • Improved interaction and functioning within the IT/IS department
  • Improved interaction and functioning with the Business and Customer community
  • Vocabulary and terms understood by all who have undertaken ITIL education irrespective of industry sector, country or continent which we provide at Ritetrac Consulting
  • A documented approach to handling Projects when combined with PMBOK Guide as part of the Professional Project Management Trainings Ritetrac Consulting Offers.
  • Global recognition as ITIL is a well known framework
  • Increased and improved effectiveness and efficiency of an organization
  • Recruited ITIL qualified personnel are potentially able to integrate into another ITIL organization so much easier
  • Specific roles can be recruited so much quicker and easily
  • Outsourcing companies can be audited against ITIL best practice
  • ISO /IEC 20000 provides the confidence for customers and purchasers of an organizations services, on both a country and global basis
  • Improved customer satisfaction through a more professional approach to service delivery
  • Improved IT services through the use of proven best practice processes
  • Improved ROI of IT investments
  • Improved delivery of third party services
  • Provides a single, definable, repeatable, and scalable documented framework for IT best practices that flows across the IT organization.
  • Clearly identifies roles and responsibilities for IT Service Management.
  • Supports reducing IT costs and justifying the cost of IT quality.
  • Supports ability of IT to measure and improve internal performance and service provisioning.
  • Defines IT in terms of services rather than systems.
  • Supports improvement of user productivity.

Finally… And now, to my readers – I hope you enjoyed reading our article? Thanks for reading. Before you go, I’d like you to do 3 things for us:

1.       Connect with us: Find us on Facebook (hit the ‘like’ button when you get there) Find us on Twitter (if you follow us, we will follow you back) and we can connect on LinkedIn

2. Share this article: Help a friend learn more about Project Management from Ritetrac Consulting. Kindly email it to a friend, tweet it, Facebook it, Digg it, Stumble it…

3. Comment: You know I love to see your footprint (comments) to let me know you were here. Please leave me a comment – tell me if you liked or did not like this article. Or what more you will like to read. Again, thanks for reading and I’ll see you on the comments side.

 

Project Management skills acquisition is a career accelerator

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A survey carried out by the National Association of Colleges and Employers Job Outlook 2007, employers rated communication skills, and honesty and integrity equally at the top of their list of what they look for in potential employees. Following closely behind communication, and honesty and integrity were: interpersonal skills, motivation/initiative, and strong work ethic and teamwork skills.

One thing I know about those skills was that all of them are inherent in project management, and it emphasized what people believed for years:

Project Management is a career accelerator.

 What is Project Management? You May ask:

1. Project management is the art of getting things done. Project management teaches you how to make the most efficient use of resources to generate the best results in the least amount of time. At the end of every project, you capture best practices and lessons learned, creating an invaluable documentation of hits and misses. Good project managers do this on every project, and you can, too.

2. It’s all about your communication skills are not about your vocabulary. They are about how you manage your communication. Are you communicating frequently enough and with clarity? Are you communicating what is relevant? Are you communicating your successes?
3. It’s all about Team Management. When it comes to being a team player there are questions you have to answer. Do you play well with others? Do other people want to be on your project team? Are you respected? Do you listen actively to what others have to say? Good project managers know when to lead and when to get out of the way. When someone is interviewing you, you know what that person is thinking: Can I work with him? Will my team work well with her? All these questions are answered in a person’s life when he or she develops a career in project management
4. It’s about remaining calm and in control because you have a Project Agreement which has all the critical information about the project in it. You know when all the deadlines are, who is responsible for what and when, and they’ve also documented changes. Everyone wants to have someone on the team who can stay calm when a project gets rocky, and bring stability to chaos.
5. It’s about Change Management. Companies change. Deadlines change. People come and go. Good project managers know they often have to adapt their plans and document what has changed and how that impacts the entire project.
6. Its about Leading. Project management is a powerful leadership tool because it not only shows us how to keep our eye on the prize and the purpose, but it’s also about the passion to achieve and succeed. Nothing feels better than accomplishment.

We are Ritetrac Consulting Nigeria Limited.To get your career on the fast track you have to get yourself certified in Project Management.Connect with us today: Find us on Facebook (hit the ‘like’ button when you get there) Find us on Twitter(if you follow us, we will follow you back) and we can connect on LinkedIn